A company-level business plan is usually written in a three- to five day period with all members of the executive team participating. To do that successfully requires certain preconditions and specific actions at the planning session. One problem at a planning conference is the capturing of information and the paperwork that follows. The only efficient way to record information and complete the final document is to have on-site computers and printers for the session. Too much time is lost in translation if newsprint or handwritten notes are relied upon to capture the information.
Computer support eliminates the lag time normally associated with the planning process. The management team can see their work on the screen and make immediate corrections. Just about any software such as Microsoft Word or PowerPoint can be used for this stage of the plan’s development. All input and changes from multiple participants can be shown on the screen and manipulated as the decisions are made to finalize the content.
Using full-time computer support for planning is well within the means of any company today. It is not difficult to have the equipment and support personnel at the conference. Usually the president’s administrative assistant or someone who can be trusted with the sensitive information that may be discussed provides the computer support.
Two additional tips can make your computing support dynamic and successful. Have the plan recorded in a simple word processing format that is fast and easy to work with. The second tip is to print the plan as you go. At several points in the conference print a copy for each participant. This gives them something in their hands, helps them review the items, and provides assurance that progress is being made toward the completed plan.